Situated in beautiful Victoria, British Columbia, the Canadian College of Performing Arts (CCPA) is a dynamic educational center dedicated to excellence in the performing arts. CCPA offers the highest level of quality training in a broad spectrum of performance areas, preparing students for careers locally, nationally and internationally. The College offers a stimulating, positive and constructive environment where students are encouraged to develop high performance, work ethic and conduct standards. The Canadian Heritage Arts Society operates the CCPA.

The Canadian College of Performing Arts is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments.  Consistent with those values, the College is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.  We know that we all share responsibility for creating an equitable, diverse and inclusive community.  In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power.

All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. 

Career opportunities will be listed on this page as they become available. 



Reporting to the Administrative Manager and the Managing Artistic Director, the Administrative Assistant contributes to the efficient day-to-day operations of the Canadian College of Performing Arts office and administrative departments.     

CCPA’s ideal candidate will be passionate about the performing arts and education and can build momentum with our current stakeholders and prospective students, as well as inspire new supporters.

Overview of Primary Duties and Responsibilities

The Administrative Assistant works under the Administrative Manager, Managing Artistic Director and Director of Education to provide administrative support, ensure a positive patron experience, and assist with engagement.

  • Day-to-day administrative support as directed by the Administrative Manager including but not limited to data entry, photocopying, sorting mail, and ordering supplies
  • Assists in the cataloguing of digital and physical materials
  • Liaises with all staff as directed by the Administrative Manager for additional tasks
  • Supports Artist and Patron Services Officer with volunteer coordination: including recruiting, training, and celebrating volunteers as well as maintaining an up-to-date volunteer database in Theatre Manager
  • Assists in networking and building relationships with community groups/organizations & social services entities
  • Work with College management to plan opportunities to engage with under-served communities and individuals with limited access to theatre
  • Undertake research projects under the direction of the Administrative Manager to support recruitment, development, and communications
  • Logistical support for events including and not limited to: ordering food, liquor, preparing and serving in the kitchen, applying for liquor licenses, providing assistance with set up and take down
  • Provide Box Office support including updating our database, interacting with subscribers, and volunteer training
  • Ensure proper lobby signage, and website and program content for audience advisories and box office information
  • Provide Audience services and supervise Front of House volunteers and students
  • Supports guest artist relationships including arranging travel and accommodation and providing orientation upon arrival as needed
  • Answer general phone and email inquiries in a professional and courteous manner, with a goal to minimize the interruptions for all staff, and direct to the appropriate staff member.


Post-secondary degree or an equivalent combination of education and experience. 1-2 years of relevant experience, preferably in Education, performing arts and/or Theatre.

Knowledge, Skill and Abilities

  • Computer skills including basic experience with Microsoft platform and Google Suites.
  • Experience with Theatre Manager box office software a benefit
  • Strong interpersonal and oral/written communication skills. 
  • Operates from and understands the ethical framework required in a post-secondary institution. 
  • Experience working with young adults and students. 
  • Detail oriented self-starter, with excellent planning, organizational, time-management and team building skills. 
  • Ability to work independently as well as in a team environment. 
  • Ability to work evenings and occasional weekends at events and attendance at performances as required throughout the year. 

Personal Characteristics

The Administrative Assistant will demonstrate competence in the following areas:

  • Relationships: Maintain positive working relationships with others, internally and externally.
  • Communication: Excellent oral and written communication skills.
  • Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance CCPA’s effectiveness.
  • Work ethic: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement action plans and monitor progress towards goals; and ability to make clear, timely decisions.

Working Conditions

  • 3 – 5 days / week, schedule to be mutually agreed to.
  • Employees work from The Canadian College of Performing Arts located at 1701 Elgin Road, Victoria, BC, V8R 5L Candidates should be prepared to work in a fast paced facility bursting with energy, music, dance and theatrical expression. 
  • Semi-regular remote work is made available to staff.
  • The College requires staff at select evening and weekend events and work schedules will need to adjust accordingly. Accrued overtime hours are taken as time in lieu. 
  • The College is committed to supporting work life balance offering flex-time, 10 sick days and 8 personal days in addition to 2 weeks of paid vacation in the summer with an additional 1 week off over the winter holiday school closure.
  • After 3 months employees are entitled to a comprehensive Medical Benefits package including dental, EQ Virtual Health Care, and an employee assistance program.
  • Parking Space and complimentary theatre tickets available
  • Salary range $18 – $22/hour commensurate with experience.

Interested applicants should provide a letter of interest, a current resume, and a list of three references with contact information. Applications will be reviewed as received and the position will remain open until filled.  For priority consideration, complete applications should be submitted by Thursday September 29 2022 to, attention: Caleb Marshall, Managing Artistic Director.

View Photo Credits

West Side Story, 2019 | director Matthew Howe | photo credit Peter Pokorny