Policies

Tuition & Fee Refund
Grade Appeal
Deferral
Withdrawal
Code of Conduct & Dismissal
Admissions
Attendance
Uniform
Respectful Treatment
Sexual Harassment
Nudity
Tuition & Fee Payment
Prior Learning Assessment
Language Proficiency Assessment
Tuition and Fee Refund Policy
    1. If the institution receives tuition from the student, or a person on behalf of the student, the institution will refund the student, or the person who paid on behalf of the student, the tuition that was paid in relation to the program in which the student is enrolled if:
      • (a) the institution receives a notice of withdrawal from the student no later than seven days after the effective contract date and before the contract start date;
      • (b) the student, or the student’s parent or legal guardian, signs the student enrolment contract seven days or less before the contract start date and the institution receives a notice of withdrawal from the student between the date the student, or the student’s parent or legal guardian, signed the student enrolment contract and the contract start date; or
      • (c) the student does not attend a work experience component and the institution does not provide all of the hours of instruction of the work experience component within 30 days of the contract end date.
    2. The institution will refund the tuition for the program and all related fees paid by the student or a person on behalf of the student enrolled in the program if the student is enrolled in the program without having met the admission requirements and did not misrepresent his or her knowledge or skills when applying for admission.
    3. If a student does not attend any of the first 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition paid under the student enrolment contract unless the program is provided solely through distance education.
    4. Unless the program is provided solely through distance education, if the institution receives a notice of withdrawal from a student:
      • (a) more than seven days after the effective contract date and
        • i. at least 30 days before the contract start date, the institution may retain up to 10% of the tuition due under the student enrolment contract, to a maximum of $1,000.
        • ii. less than 30 days before the contract start date, the institution may retain up to 20% of the tuition due under the student enrolment contract, to a maximum of $1,300.
      • (b) after the contract start date
        • i. and up to and including 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.
        • ii. and after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.
    5. Unless the program is provided solely through distance education, if the institution provides a notice of dismissal to a student and the date the institution delivers the notice to the student is:
      • (a) equal to or before 10% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrolment contract.
      • (b) after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrolment contract.
    6. If the institution provides the program solely through distance education and the institution receives a student’s notice of withdrawal or the institution delivers a notice of dismissal to the student and:
      • (a) the student has completed and received an evaluation of his or her performance for up to 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrolment contract, or
      • (b) the student has completed and received an evaluation of his or her performance for more than 30% but less than 50% of the program, the institution may retain up to 50% of the tuition due under the student enrolment contract.
    7. The institution will refund fees charged for course materials paid for but not received if the student provides a notice of withdrawal to the institution or the institution provides a notice of dismissal to the student.
    8. Refunds required under this policy will be paid to the student, or a person who paid the tuition or fees on behalf of the student, within 30 days:
      • (a) of the date the institution receives a student’s notice of withdrawal,
      • (b) of the date the institution provides a notice of dismissal to the student,
      • (c) of the date that the registrar provides notice to the institution that the institution is not complying with section 1(c) or 2 of this policy, or
      • (d) after the first 30% of the hours of instruction if section 3 of this policy applies.
    9. If an international student delivers a copy of a refusal of a study permit to the institution, sections 1(a), 1(b), 4, 7, and 8 of this policy apply as if the copy of the refusal were a notice of withdrawal, unless:
      • (a) the international student requests an additional letter of acceptance for the same program that was the subject of the refusal of a study permit, or
      • (b) the program is provided solely through distance education.
Grade Appeal Policy
The Canadian College of Performing Arts provides an opportunity for all students to appeal their grades in a fair, reasonable and equitable manner.

Students who wish to appeal a grade must meet with the teacher of the course to ascertain whether an error in grading occurred or whether an exam, assessment or assignment can be re-done. The permission for and timing of a re-write or reassessment will be determined at the discretion of the teacher. Students must initiate the appeal process in writing within 7 days of receiving a grade. The re-write or reassessment must be completed, and the final results reported to the Registrar within 30 days of issue of a report card.

Missed Exam/Evaluation and Make-up
Permission for re-assessment is subject to the student being in good standing; having attended the course well; having completed all course related assignments and having received passing marks in all coursework.  A student will be permitted to make-up a missed exam/evaluation under the following circumstances only:
  • in the event of their own illness, verified with a doctor’s note
  • if the student had completed an “Absentee Request Form”, declaring that the requested absence would cause them to miss an exam/evaluation, and had received prior written permission to be excused from the Director of Education & Programming
  • in the event of the death of an immediate family member
The student is required to notify the instructor in writing within 3 days of the original exam/evaluation date that they wish to do a make-up exam/evaluation. The instructor will respond to the student in writing as to whether they are available and agree to the student doing a make-up. If so, the instructor will set the date for and administer the make-up exam/evaluation within two weeks of the original date. The instructor must copy the Registrar on all written correspondence.
 
Failed Exam/Evaluation and Re-Take
A student who fails an exam/evaluation will be given an opportunity, at the discretion of the Department Chair, to re-take that exam/evaluation if the following conditions apply:
  • The student must request permission from their instructor in writing to re-take the failed exam/evaluation within 3 days of receiving the failed mark.
  • The instructor (or instructor’s substitute) must be agreeable to the re-take.
  • The student must have attended class regularly.
If the Director of Education & Programming approves the re-take of an exam/evaluation, the instructor will respond to the student’s request in writing, and set the date for and administer the re-take within two weeks of the original exam/evaluation date. The instructor must copy the Registrar on all written correspondence.

A re-write/re-evaluation fee of $75.00 per exam/evaluation will apply in order to cover the cost of having a teacher prepare and administer any exam/evaluation. If the student requires any additional tutoring to prepare for any re-take of the exam/evaluation, it must be paid for at the student’s own expense.

Deferral Policy

After signing a contract, rather than withdraw, a student may request to defer their studies to the following year. A request in writing to the Directors of the College is required explaining the reason that a deferral is needed. Deferral requests will be approved on a case by case basis. Students will be expected to continue their training and skill development during the deferral period.

Applicants (not enrolled/registered)
Any applicant accepted to the Canadian College of Performing Arts who wants to defer enrollment into the program must sign a student contract to become officially enrolled in the program.  If a contract is not signed, the applicant must re-audition at a future date.  
 
Current Students (enrolled/registered in program)
A current student enrolled in the program has the option to defer before or after the program has begun.
 
Deferral Obligations
A deferred applicant or student must: 
  • Submit a signed contract for the current year of studies
  • Pay the required non-refundable registration fee (if applicable) and tuition deposit
  • Meet with the Director of Education & Programming prior to the program start in order to assess the applicant’s development over the year, to ensure reasons for the initial deferral have been resolved and participation in the program is still in the best interest of the student
  • Any other conditions identified in the confirmation of deferral letter
  • A deferral is only offered for the next intake (September of the year immediately following)
  • All monies owing per the Tuition and Refund Policy must be paid and will be reported as unearned tuition. These funds will be held and applied to the following year’s tuition. 
  • Should a student not complete the deferral obligations, the administration office will proceed with processing their withdrawal as per the Voluntary Withdrawal Procedure.
Withdrawal Policy

If a student decides to withdraw from a program, they must provide a dated, written, notice of withdrawal to the Office of the Registrar, who will notify the Director of Education & Programming. Refunds are calculated according to Canadian College of Performing Arts Tuition and Fee Refund Policy and the date on which the written notice of withdrawal is received will be used to determine any refund owing.

Any student who withdraws from the college will be required to remove all belongings from the facilities at earliest option following withdrawal confirmation. A withdrawing student is responsible for their own travel arrangements and any expenses incurred due to withdrawal from a program.

Code of Conduct & Dismissal Policy

Students are expected to meet and adhere to the Code of Conduct set out in this policy while completing a program of study at the Canadian College of Performing Arts. If necessary, students should request clarification from the CCPA Directors. “Student” means a person who is presently enrolled at the Canadian College of Performing Arts.  

Code of Conduct
It requires an extraordinary personal commitment and needs the goodwill and co-operation of everyone to be successful in such a demanding career training program. The Canadian College of Performing Arts (CCPA) is committed to providing a harmonious work and study environment that is free from discrimination. The following rules, policies, and procedures are in place in order to help all students set a professional standard for themselves and to establish the self-discipline they will need to succeed in their careers. 
 
While on Canadian College of Performing Arts premises or in the course of activities or events hosted by the Canadian College of Performing Arts, students:
  • must comply with all applicable policies, including but not limited to the Attendance Policy, Uniform Policy, Internet and Social Media Policy and Academic Honesty Policy.
  • will conduct themselves in a mature, considerate, and respectful manner at all times.
  • must treat all students, employees, contactors, visitors and general public with respect and must not engage in physically aggressive, threatening, harassing, discriminatory or otherwise offensive behaviour.
  • must be clean, tidy and prompt.
  • must consult the Director of Education & Programming prior to making any major changes to their appearance (i.e. hair colour and length, facial hair, tattoos etc.).
  • must not audition for any talent shows or competitions, including reality television.
  • must obtain permission from the Director of Education & Programming to attend any external audition.
  • must inform the Director of Education & Programming of any industry-related contracts garnered while enrolled in a program, and are requested to continue notifying the Administration Office of any professional engagements upon graduation.
  • must practice professional demeanor with regards to personal relationships. Intimacy between students is to remain outside of Canadian College of Performing Arts premises in order to demonstrate unprejudiced relationships with all students and staff.
  • must obtain permission from the instructor, prior to the use of laptops, cellphones, digital assistants or other recording devices in class or during rehearsals.
  • must refrain from taking photography, video or audio recording of any class or rehearsal without prior consent of the instructor.
  • must refrain from posting any content from classes or rehearsals, in any form on social media platforms, or publically viewed sites without consent of everyone involved in the class or activity. 
  • must obtain permission from the Administration office prior to bringing a guest onto the Canadian College of Performing Arts premises. Guests must remain in the lobby areas unless on a facilities tour accompanied by CCPA host.
  • must not steal, misuse, destroy or deface Canadian College of Performing Arts, its landlords’, and landlords’ tenants property.
  • must not smoke, hold lighted or use tobacco or any other legal or illegal substance, or e-ciagrettes in or on Canadian College of Performing Arts premises.
  • must not consume, possess or distribute alcohol, legal or illegal intoxicants, controlled or restricted substances.
  • must not contravene any provision of the Canadian Criminal Code or any other federal, provincial, or municipal statute or regulation.

The above list sets out examples of prohibited conduct.  It is intended to help students understand the type of conduct that will be subject to discipline and is not exhaustive.  

Students who violate the Code of Conduct will be subject to the procedures, penalties and/or discipline outlined below, which may include immediate dismissal from the institution.

Grounds for Dismissal
  • Three (3) written notices of warning, delivered to the same student (see “Attendance Policy & Procedures.”)
  • Failure to complete/pass a course (see “Grading YI, YII or YIII”)
  • Violation of Code of Conduct (see “Code of Conduct”)
  • Violation of alcohol and drug policy (see “Alcoholic Beverages and Illegal Drugs”)
  • Repeated plagiarism (see “Academic Dishonesty Policy & Procedures”)
  • Violation of law
  • Acting in a manner that is contrary to the goodwill of the college
  • Disregard for the guidelines set out by the college in the Student Contract and/or Student Handbook
  • Falsification or misrepresentation of documents for admission and or bursaries
  • Falling out of good standing financially at any point in the program. 
  • Failure to comply with the CCPA payment plan as stated in the signed Student Contract

A student who is believed to have committed any one (or more) of the above violations may be immediately suspended from the college pending an investigation into the matter. The outcome of the investigation may result in a recommendation by the CCPA Directors to the Board of Directors for the student’s dismissal from the Canadian College of Performing Arts.

Any student who is dismissed will be required to remove all belongings from CCPA immediately and will not be allowed on the premises unless by appointment with the CCPA Directors. A dismissed student is responsible for their own travel arrangements and any expenses incurred due to leaving the college.

The student may appeal in writing through the established Dispute Resolution Policy.

Professional counselors or police may be called upon to assist the student, CCPA Directors or involved parties.

Admissions Policy

The Canadian College of Performing Arts is committed to providing accurate information and guidance to prospective students to ensure they make informed decisions about their program of study. Canadian College of Performing Arts’ admission requirements are well publicized and applied consistently.  Entry assessment tools and admission requirements ensure students have the required language competencies (see Language Proficiency Assessment Policy), and the basic knowledge, skills and abilities to achieve program outcomes.  Admission requirements may not be waived by either the student or the institution.

Students are provided with the following policies before entering into any contract, including a Letter of Acceptance or student enrollment contract:
  1. Tuition and Refund Policy
  2. Dispute Resolution/Grade Appeal Policy
  3. Withdrawal Policy
  4. Dismissal Policy
  5. Admissions Policy
  6. Attendance Policy
  7. Program Outline
  8. Work Experience Policy (if applicable)
  9. Prior Learning Assessment Policy (if applicable)
  10. Language Proficiency Assessment Policy (if applicable)
  11. Credit Transfer Policy (if applicable)

If a student wishes to appeal the decision rendered by the Admissions Panel regarding their application to a CCPA program, they must write a letter directly to the Admissions Panel, stating the reason(s) for appealing the decision. This letter must be delivered to the Registrar within three (3) days of the applicant having received notice of their application status. Students may not involve faculty in the admissions appeal process.

At least three members of the Admissions Review Panel will confer within two (2) weeks. They will review the student’s letter of appeal, original application, notes taken during the audition process, and all relevant information. The Admissions Review Panel may request to speak to various faculty members and/or to the applicant. They will then respond to the applicant in writing within four (4) weeks of the appeal letter having been received. Faculty will refer all discussions on the matter directly to the Admissions Review Panel. The Panel’s decision is final.

Performing Arts Certificate Program Admissions Requirements:
Student admissions are based upon the following:
  1. A completed application form and audition fee.
  2. A graded audition in person or on video per the admission requirements posted on the CCPA website (ccpacanada.com). 
  3. Official transcript of grades of the student’s most recent level of education.
  4. Up-to-date theatre resume and headshot (or other 8 x 10 current photo).
  5. An interview, which includes discussion about the career goals of the applicant
  6. Reference letter from two industry professionals or a university degree in a relevant field of study.

All applicants must have a high school diploma or equivalent, or must be over the age of 19 able to demonstrate they possess the maturity and ability to complete successful complete the program. Previous training in at least one of the three disciplines of acting, dancing and singing is beneficial.  They must demonstrate their interest in pursuing training in all four categories offered at the College: Acting, Dance, Voice and Arts Administration; and must demonstrate their ability to understand instruction in the English language per the language proficiency assessment policy.

Performing Arts Diploma Program Admissions Requirements:
Student admissions are based upon the following:
  1. A completed application form and audition fee.
  2. A graded audition in person or on video per the admission requirements posted on the CCPA website (ccpacanada.com). 
  3. Official transcript of grades of the student’s most recent level of education.
  4. Up-to-date theatre resume and headshot (or other 8 x 10 current photo).
  5. An interview, which includes discussion about the career goals of the applicant.

All applicants must have a high school diploma or equivalent, or must be over the age of 19 and able to demonstrate they possess the maturity and ability to complete successful complete the program. Previous training in at least one of the three disciplines of acting, dancing and singing is beneficial. They must demonstrate their interest in pursuing training in all four categories offered at the College: Acting, Dance, Voice and Arts Administration and must demonstrate their ability to understand instruction in the English language per the language proficiency assessment policy.

Applied Performing Arts Diploma (“Company C” Studio Ensemble) Program Admissions Requirements:
In order to be considered for the Company C Studio Ensemble Program, the applicant must: 
  1. Have successfully completed the two-year Performing Arts Diploma Program or the one-year Performing Arts Certificate Program at the Canadian College of Performing Arts. 
  2. Present a 2-3 minute audition; material chosen by the applicant to show vocal and acting ability, and any specific talent or skills the applicant would like to show that demonstrates individual talent. 
  3. Interview with the Audition Panel. The audition will be conducted by a panel of Canadian College of Performing Arts Faculty and/or Directors. Guests may be invited to the panel. The applicant’s demonstrated ability to contribute to the full range of duties required for cooperative production, professionalism and teamwork during their prior studies in a Canadian College of Performing Arts program will be taken into consideration as well as the casting requirements for the productions proposed for the specific program year.
The applicant’s demonstrated ability to contribute to the full range of duties required for cooperative production, professionalism and teamwork during their prior studies in a Canadian College of Performing Arts program will be taken into consideration as well as the casting requirements for the productions proposed for the specific program year.
Attendance Policy

Students must attend 80% of all classes/rehearsals. 

Students who miss more than 20% of classes/rehearsals may be subject to failing the course, at the teachers’ or directors’ discretion. Any absence or non-participation must be discussed with teachers/directors who are affected, or the student is unexcused. Students are responsible to catch up on all work missed for any reason.

Students receiving StudentAid BC funding or who are in interest-free status must be reported as “Withdrawn” (do not meet StudentAid BC “full-time” criteria) if: 

  1. Attendance drops below 60% for 3 consecutive weeks
  2. Misses 2 consecutive weeks
  3. Missed sufficient time and will no longer be able to complete the graduation requirements
Excused Absences
An excused absence is:
  1. Absence due to illness when reported to the Office of the Registrar – When a student is going to be absent due to illness, it is required that the student notify the Office of the Registrar by phone or email. Following absences for 3 consecutive days or 3 days in an academic week, or by missing 3 consecutive sessions of the same class a doctor’s note is required to substantiate the illness or injury. 
  2. Absence with prior approval by the Director of Education & Programming. 
Absence from school, absence from classes, or inability to participate fully in a class
CCPA is a full-time program. Students must retain full-time attendance and commitment in order to remain at CCPA. Attendance is crucial and expected in order to pass any course. Students are required to telephone the office or email the Registrar’s Office (registrar@ccpacanada.com) at least 30 minutes prior to their first class or rehearsal of the day stating the reason for an expected absence.  3rd party notification is not acceptable.  Unless for illness, being late or absent without prior approval is still considered an “Unexcused Absence”.  
 
Absence without prior permission will be excused for illness only
Permission for any absences, other than illness, must be requested and approved by the Director of Education & Programming. An “Absentee Request Form” (available in the student library) must be completed and signed at least 24 hours prior to the absence. Failure to do so will result in an unexcused absence.

Absences, due to illness, for a third day (or partial day) must be substantiated with a doctor’s note. A note signed and dated by the doctor’s office administration will be accepted. Students are also required to provide a Doctor’s note for classes missed due to appointments. All notes will be retained in the student’s permanent record.

Unexcused Absences
A student with three (3) unexcused absences, over no less than three (3) different days, will receive a written notice of warning from the Registrar. Each subsequent unexcused absence will warrant an additional written notice of warning. Three (3) written notices of warning, delivered to the same student, will be considered grounds for dismissal.
 
Auditing Classes
In the situation where a student is ill (but not contagious) or injured, permission to audit a class may be granted by the teacher upon presentation of a doctor’s note. A student auditing a full or partial class is required to study the work given in that class and write a report on the class content as assigned by the instructor, which is submitted to the teacher at the end of the class. The teacher will sign the report, ensure the information is correct and the student’s name is on it and submit it to the office for student records.

Any student needing to audit more than 3 classes of any course will be in jeopardy of their grade being lowered. This process is in effect for all audited classes, whether due to physical or vocal illness. A student who has an injury which deters them from completing any course will enter discussion with Faculty and the Director of Education & Programming about an alternate form of study or possible dismissal, deferral or withdrawal. 

Rehearsals & Performances
Any student not well enough to attend classes is not well enough to attend rehearsals, therefore, any day when classes are missed for illness, the student must also arrange for an understudy to learn the missing student’s part in that day’s rehearsals.  Where a student has been absent or auditing more than 30% of classes in a specific discipline, the student may be in jeopardy of not being able to participate in college performances.  Permission to perform will be at the discretion of the Director of Education & Programming, in consultation with faculty and production staff.  

Students must catch up on schoolwork and rehearsal work ASAP. Show Directors reserve the right to replace any student who has to miss more than one rehearsal, or any student who falls behind in the pace of the rehearsals. 

This policy is primarily intended to ensure that students stay home and recover fully and do not return to the college until they are not contagious (colds, flu, etc.) and they have the stamina to participate fully.

Private Voice
Voice teachers will schedule voice lessons and tutorials.  Voice teachers will aim to schedule lessons during a student’s spare/study blocks, or over class breaks.  

Students will forfeit a private voice lesson if they do not notify their instructor 12 hours in advance that they are going to miss a lesson, unless it is due to illness, in which case they should notify their instructor ASAP. Private voice lessons missed due to illness may be forfeited at the discretion of the Instructor where notification is less than 12 hours.

Dance Classes
Students may not participate in dance if they missed the first ½ hour (warm up) of any dance class.  The decision whether to allow the student audit the class after arriving late is at the instructor’s discretion.  
 
Bereavement
Students need to arrange with the Director of Education & Programming for absence due to bereavement of an immediate family member.
Uniform Policy

The Canadian College of Performing Arts embraces the use of a uniform during all classes of the program. Failure to adhere to the Uniform Policy will result in disciplinary action, please refer to the Canadian College of Performing Arts Code of Conduct and Dismissal Policy.  Should you have concerns about any of the following, please do not hesitate to ask for clarification from the Director of Education & Programming;

  • Name tags must be worn for the first month of the program.  Students are also be required to wear a name tag for guest instructors, including workshops and masterclasses.
  • No ripped or torn clothing, logos (except CCPA logos) or bare midriffs allowed. 
  • Specific classes may require the removal of jewelry, piercings and/or hats.
  • Students will not acquire any new tattoos from the time they are offered a student contract. All tattoos acquired prior to enrolment in the program will be covered for all performances.  
  • Students will wear black loose fitting sweats or track wear enabling student to move freely and comfortably during all classes unless otherwise listed below. Individual instructors will advise students regarding acceptable accessories and/or costumes. 

Ballet Class (All Levels)

Female

Male

  • Black leotard (no halter top leotards)
  • Black or pink tights
  • Skirt or ballet wrap (optional)
  • Hair in secure bun off the face, or if the hair is shorter held off the face with a headband
  • Soft pink ballet slippers
  • Fitted black t-shirt or leotard
  • Black tights or shorts
  • Long hair off the face with a headband or ponytail
  • Dance belt
  • Soft black ballet slippers

Jazz/Contemporary (All Levels)

  • Dance wear as for ballet, (tights for contemporary need to be footless) or jazz pants and tops (all black) 
  • Black jazz shoes, thin black cotton socks

Tap (All Levels)

  • Fitted black dance wear, t-shirt or leotard (sports bra for ladies), shorts/capri length dance pants (no jeans or long pants). 
  • Low rise black socks 
  • Tap shoes, black lace up jazz tap shoe with full leather sole (no split sole).

Musical Theatre Styles (All Levels)

Female

Male

  • Dance wear as for jazz
  • Black character shoes (2½ inch heel)
  • Rehearsal skirt (may be available from CCPA costume loft when required)
  • Dance wear as for jazz
  • Black jazz shoes
  • Knee pads (optional)

Physical Theatre (All Levels)

  • Dance wear as for jazz – loose t-shirts are permitted
  • Bare feet

Production Rehearsals

  • As determined by the production director

Off Campus Rehearsals, CCPA Events & Public Events OR Formal Attire – CCPA Performance Dress

Fitness pants and leggings are not acceptable as CCPA performance dress.

Female

Male

  • CCPA shirt OR
  • White collared shirt
  • Black dress pants or skirt (knee length with prior approval).
  • Black socks or tights
  • Black dress shoes (character shoes are acceptable)
  • Or as assigned by the production or event director

No jeans or accessories permitted.

  • CCPA shirt OR
  • White collared shirt
  • Black dress pants
  • Black socks
  • Black dress shoes
  • Or as assigned by the production or event director

No jeans or accessories permitted.

Respectful & Fair Treatment of Students Policy

The Canadian College of Performing Arts (CCPA or the College), which is operated by the Canadian Heritage Arts Society (CHAS), is committed to ensuring that its learning environment promotes the respectful and fair treatment of all students, staff and faculty, and as such is committed to:

  • ensuring that all individuals are treated with dignity and respect, free from  discrimination, harassment, and bullying and are supported in managing differences both in the college and the workplace; and
  • providing an environment that respects and promotes human rights and personal dignity.

CCPA supports the principle that all individuals, including employees, students, contractors, board members, visitors, and volunteers, are entitled to work in an educational environment that is free from any form of discrimination and discriminatory harassment.

CCPA welcomes people with diverse backgrounds, cultures, strengths and opinions into the college.  Staff, students and faculty are expected to work to understand cultural differences, work constructively to accommodate and value each other’s differing styles and contributions.

It is CCPA’s policy to endeavor to address negative or uncomfortable issues in their earliest stages in order that mutually beneficial resolutions can be found before any relationships are damaged. Equally, constructive and creative ideas are welcome for discussion.

Definitions

“Disrespect” is showing a lack of respect or courtesy; impolite.

“Devaluing Behaviour” is behaviour that has the effect of making another feel less valuable or important, whether or not that was an intended result.

“Exclusive Behaviour” is behaviour that makes another feel excluded from a group for any reason, whether or not that was an intended result.

“Inconsiderate Behaviour” is behaviour that does not consider others’ needs, space, safety, health, accommodation, reputation, performance or progress.  It includes rude, abrasive, or offensive communications.  It includes derogatory language, not required in a script use, referencing gender, race, sexual orientation, or any kind of disability. It includes discourteous or aggressive behavior.

“Harassment” includes sexual harassment and is any behaviour by a person directed against another person that a reasonable person would know or ought to know would cause offence, humiliation or intimidation.  It includes offensive or intimidating behavior that is unwelcome by another.  It can be direct or indirect, obvious or subtle, active or passive.  It can be written, verbal, physical, electronic or any other form of expression.  It can be physical and/or psychological.  It is defined by the impact on the subject of the harassment and not by the intent of the harasser.  It can be a one-time occurrence or repeated incidents. It includes: making derogatory comments to or about another person, swearing, yelling, inappropriately interfering in another person’s work, derogatory gestures, embarrassing practical jokes, ridicule, gossip, reckless disregard or denial of another’s rights, improper use of power or authority or physical assault.

“Bullying” is any repeated or systematic behaviour, physical, verbal or psychological including shunning, which would be seen by a reasonable person as intending to belittle, intimidate, coerce or isolate another person.

“Discrimination” is unfair differential treatment, whether intentional or not,  of an individual or group, as identified by race, national or ethnic origin, colour, religion, age, gender, sexual orientation, marital status, family status, disability and a conviction for which a pardon has been granted or a record suspension has been ordered. 

“Sexual Harassment” or “Sexual Misconduct” includes unwelcome sexual advances, requests for sexual favours or other verbal or physical conduct of a sexual nature including when:

  1. submission to such conduct is made either explicitly or implicitly a term or condition of employment, casting or of educational progress;
  2. submission to or rejection of such conduct is used as the basis for employment, casting or academic decisions affecting that employee or student; or 
  3. such conduct has the effect or purpose of interfering with a student’s academic performance or creating an intimidating, hostile, or offensive working or educational environment. 

References to “including” are not intended to be limiting. 

Procedures:

  1. Each of the behaviours defined above are prohibited and will not be tolerated.
  1. Individuals are responsible for conducting themselves in a respectful manner in the College and at work-related activities.  Students, staff, faculty, Board Members, volunteers, visitors or guests found to be engaged in conduct that violates respectful and fair treatment of others, or the facility will be subject to remedy up to and including suspension from the College and/or removal of access to College facilities and grounds.  Failure to maintain respectful & fair conduct may lead to dismissal from the College.
  1. While it is understood faculty, staff may at times be required to be alone with students, faculty and staff are not permitted to be alone with a student where intoxicants are present .
  1. Intimate or physical relationships: No staff, faculty or guest artist may engage in any form of intimate or physical relationship with any current student and for 2 years after the student’s departure from the College.
  1. Staff and Faculty Interactions with Students
    1. Staff and faculty are not to initiate private extra-curricular contact with a current student.
    1. All interactions with students are to be limited to those reasonably necessary for the course of study or other College business.
    1. All interactions with students are to be conducted with the utmost professionalism. Staff and faculty may not engage in social media, texting or other contact with students other than as is reasonably necessary for study or other College business.
    1. If a student initiates contact over social media, texting or otherwise with a member of the staff or faculty other than as is reasonably necessary for study or other College business, the staff of faculty member so contacted should politely make the student aware of this policy.
    1. This policy does not apply to students once they are no longer studying at CCPA. 
  1. Student Interactions with Students
    1. Students are expected to clearly identify and maintain boundaries with other students before they escalate or lead to misunderstandings. When students interact off campus students are responsible for their own behavior and interactions. 
    1. If a student has a complaint with respect to an interaction with another student, that complaint should be reduced to writing and provided to the Director of Education & Programming or the Managing Artistic Director. 
  1.  
  1. Any alleged violation of this policy should be promptly reported, preferably in writing, to a supervisor, manager, director, or the Student/Staff/Faculty Liaison Committee Chair of the Board of Directors.  Any complainant is expected, when requested to do so, to participate in appropriate initiatives to improve appropriate behavior within the College.
  1. Making and Resolving Complaints:
    1. Anyone witnessing or experiencing any conduct prohibited by this policy should document the incident and report it to the Director of Education & Programming and/or the Managing Artistic Director.   This should be done in a timely manner.
    1. Anyone witnessing or experiencing any conduct prohibited by this policy may make the issue known to a trusted third party, the Director of Education & Programming and/or the Managing Artistic Director so that options for resolution may be considered and facilitated.
    1. If informal attempts to resolve the issue are not either appropriate or successful, and a formal complaint is necessary or if the complaint is against a staff member, faculty member, Board Member, or the Director of Education & Programming, the complaint should be made in writing to the Managing Artistic Director.
    1. If the complaint is against the Managing Artistic Director, the complaint should be brought to the Director of Education & Programming and to any member of the CHAS Board of Directors.  

*NOTE: In circumstances such as sexual or physical assault, the complainant may elect to file a complaint with the police. In these circumstances no investigation will take place while an active police investigation or legal proceedings are underway. 

**NOTE: Anonymous complaints or allegations, submitted by, but not limited to, letters, surveys, or 3rd party reports will not be acted upon without further detail and context.

  1. Investigations:  Complaints of alleged breaches of this policy will be investigated immediately utilizing either internal or external investigators at the discretion of the CHAS  Board of Directors. 
    1. Once the College is made aware of an alleged complaint, there is a duty to investigate, whether or not a formal complaint has been made. An investigation will commence when any of the following occur:
      • A student, employee, faculty member, contractor, or volunteer makes a complaint of  a breach of this policy; or
      • CCPA Management or the CHAS Board of Directors becomes aware of the complaint.
    1. The College will ensure accommodation of any special needs of all persons involved (i.e. documents in alternate formats, off-site, after-hours meetings, interpretation and translation.)
    1. All complaints will be handled in a confidential manner and information regarding the investigation will only be disclosed on a need to know basis.
    1. All interviewees in both internal and external investigations will have the opportunity to review and agree to the accuracy of the record of their respective interviews.
    1. Internal Investigation: 
        • The Managing Artistic Director and the Director of Education & Programming will be trained to conduct internal investigations. Internal investigations will be carried or by one or both said Directors.  In all cases of investigation, the CHAS Board of Directors will be advised that such is taking place and will receive a summary of findings and actions taken.
    1. External Investigation:
        • The College will engage a qualified, professionally trained external investigator, at its sole expense, where the Board of Directors considers that an external investigation is warranted. 
        • In any complaint against the Managing Artistic Director, the Director of Education & Programming, or a member of the CHAS Board of Directors, an external investigator will be used and generally:
          1. In cases of sexual harassment, 
          1. Where in the judgment of the CHAS Board of Directors or its Executive Committee, a high degree of liability may exist,
          1. If the alleged events occurred in private and without the opportunity of a witness,
          1. Where the allegations are similar in nature and made against a number of persons.
        • The external investigator will have the authority to independently schedule interviews and to make recommendations of actions to be taken.
  1. Investigative Reports:
    1. A final report will be completed in writing by the investigator and submitted to the Managing Artistic Director or in the case of a complaint against the Managing Artistic Director, to a member of the Executive Committee of the CHAS Board of Directors, which will include a summary of findings and recommendations..
    1. The full report will be maintained in a separate file space accessed only by the Managing Artistic Director and the CHAS Board of Directors (except in the case of a complaint against the Managing Artistic Director, in which case the report will be kept with the Board’s confidential files) but will NOT form a part of the personnel files. No documentation of unsubstantiated claims will be maintained.
  1. Conclusions, Recommendations & Actions:  Following an investigation, all parties will be advised of the investigator’s finding with respect to whether or not a breach of policy or other misconduct was established.  The complainant will not be advised of details of any disciplinary action taken.
    1. If the investigation finds misconduct was established, action will be taken to remedy the situation. 
    1. This may include mediation, restorative justice, sensitivity training or other educational requirements. 
    1. Discipline may include: official warning and follow up monitoring, temporary suspension or termination.
    1. In cases where the investigation is inconclusive or unfounded, the College may provide conflict resolution measures for the parties.
    1. In the case where a complaint is found to have been vexatious or retaliatory, or brought for any other improper motive, the College may take disciplinary action against the complainant.
    1. If the investigator recommends revisions to CCPA policy, the CHAS Board of Directors will conduct a review of the applicable policy.  
Sexual Harassment Policy

The Canadian College of Performing Arts (CCPA or the College), which is operated  by the Canadian Heritage Arts Society (CHAS), is committed to fostering an environment free of harassment and will take all necessary steps to ensure a safe and secure workplace and study environment, free of all harassment.  Under no circumstances will any inappropriate or unwelcome behaviour or conduct by any member of the CCPA community be tolerated and swift action will be taken to investigate any allegations of harassment.   It is a primary concern of CCPA to protect all members of its community from harassment.  Students may request that they not be required to be alone with faculty, staff, guest artists, directors in any class, tutorial, rehearsal or fitting.  Students who feel uncomfortable about touch from their instructor, a staff member, or another student, are encouraged to speak to the instructor about opting out, or to discuss the matter further with the Director of Education & Programming. 

Definitions

“harassment” includes sexual harassment and is any behaviour by a person directed against another person that a reasonable person would know or ought to know would cause offence, humiliation or intimidation.  It includes offensive or intimidating behavior that is unwelcome by another.  It can be direct or indirect, obvious or subtle, active or passive.  It can be written, verbal, physical, electronic or any other form of expression.  It can be physical and/or psychological.  It is defined by the impact on the subject of the harassment and not by the intent of the harasser.  It can be a one-time occurrence or repeated incidents. It includes but is not limited to: making derogatory comments to or about another person, swearing, yelling, inappropriately interfering in another person’s work, derogatory gestures, embarrassing practical jokes, ridicule, gossip, reckless disregard or denial of another’s rights, improper use of power or authority or physical assault,.

“sexual harassment” includes unwelcome sexual advances, requests for sexual favours or other verbal or physical conduct of a sexual nature including when:

  1. submission to such conduct is made either explicitly or implicitly a term or condition of employment, casting or educational progress;  
  2. submission to or rejection of such conduct is used as the basis for employment, casting or academic decisions affecting that employee or student; or 
  3. such conduct has the effect or purpose of interfering with a student’s academic performance or creating an intimidating, hostile, or offensive working or educational environment. 

References to “including” are not intended to be limiting. 

Procedures:

  1. Creating characters & story telling in the studio:
    1. At CCPA we study, engage and create in various forms of the performing arts, on and off stage.  It is recognized that theatre reflects life; life is full of the full range of human emotion and experience including sex, violence, mental illness, and cruelty, as well as romance situations. 
    1. To teach students to evoke an empathetic response in audiences at times involves the simulation of physical violence, negative behavior, and dealing with strong emotions in the classroom, rehearsals and performances. 
    1. Students engaging and interacting in character, will not normally be viewed as personally committing harassing behavior when such behavior is directed toward other participants in character, or where a student engaged in character exploration intends to portray a character involved in harassing behavior.  
    1. When such behavior is to be directed toward non-participating class members, the student must inform the class of this intention prior to the start of the work. 
  1. Physical Contact – Classes & Rehearsals:   At CCPA, there is likely to be an expectation or need for physical touch in most teaching areas, and during costume fittings in particular. 
    1. In acting, voice, and movement classes, physical contact may be made to assist the student in proper breathing, relaxation of tensions, alignment, or similar instruction.  
    2. Faculty or Guest Artists required to lay hands on a student in any way, for demonstration or physical adjustments must announce their intent prior.  
    3. All violence or sexual contact in performance, rehearsal or class exercise  must be choreographed/staged.
  1. Laying Hands on Students in or out of class:   Physical contact will be permitted only as is reasonably necessary for demonstration, body awareness or body correction. 
    1. Physical contact must only be made in a public space or whether others are present.
    2. Prior to any touching or contact, the physical contact must be discussed and prior consent given.
    3. The touching of breast and genitals is not permitted. 
    4. Unless a student is in visible distress or danger, Staff or Faculty are to not to initiate physical contact with students other than as it pertains to instruction. 
    5. In the event of distress or danger, contact may be made but must be clear to all parties that the intent is to protect, intervene or remove the student from the threatening circumstances.  
  1. Wardrobe Fittings:  Removal of clothing is integral to a costume fitting. 
    1. Getting changed into or out of a costume is to be done in the privacy of a closed fitting room. 
    2. The costume designer and/or the cutter building the costume will have to touch the costume and therefore the student in the costume anywhere that it needs fitting. 
    3. The costume may also include undergarments that are not the student’s (e.g. corsets), that require the removal of the student’s own undergarments, and costume undergarments also require fittings.  
    4. There is never a time when it is acceptable for unnecessarily prolonged touching, or touching body parts not involved with the current teaching, exercise or fittings.
  1. Psychological Contact:  Sexual harassment can occur without any physical contact at all: psychological contact therefore can be a more difficult area to ascertain since it involves words, intonations, or body language.  Part of theatre training involves dealing with challenging subject matter.  For example, some of the discussions in acting classes will be of a sexually explicit nature. 
    1. As an area that could have the potential for harassment, these issues will be discussed by instructors in a sensitive, safe manner.  
    2. At all times it is acceptable for a student to choose what they disclose.  
    3. If, however, a student feels they are in a situation that makes them feel unsafe, uncomfortable, or triggers difficult emotion, the expectation is that the student will raise the concern with the instructor in a respectful manner.   
    4. If a matter cannot be resolved to the satisfaction of those involved, either party should raise the concern with the Director of Education & Programming. 
  1. Policy Breach: If a student feels that there has been a breach of this policy, the student is encouraged to:
    1. Raise the matter with the staff, faculty, director or designer responsible for the room.  
    2. A student may be accompanied by a third party they trust at any meeting or conversation.
    3. Where the faculty, director or designer responsible and the student can find resolve and understanding, the parties should also notify the Director of Education & Programming of the concern and resolution.  
    4. Where the student does not feel there has been satisfactory resolution, or if the impugned behaviour continues, they should notify one of the College Directors immediately. 
    5. The impacted student will be encouraged to reduce their concern or complaint to writing.  
    6. In addressing complaints under this policy, the College Directors will follow the procedures set out in the Respectful and Fair Treatment of Students Policy.  

If any other member of the CCPA community feels that there has been a breach of this policy affecting them, they are encouraged to raise the matter with the College’s Managing Artistic Director immediately or, if the suspected breach relates to conduct of the Managing Artistic Director, with the chair of the board of directors or the Student/Staff/Faculty Liaison committee Chair]. 

Nudity Policy

The Canadian College of Performing Arts recognizes that nudity on the part of students may be reasonably requested of students for artistic purposes and the College therefore wishes to provide some direction for nudity on the part of students.  The College prohibits any student under the age of majority to engage in nudity at the College, and further wishes to ensure that students of the age of majority are aware that nudity is strictly voluntary on their part. 

Definitions:

“nudity” is ‘the exposure of genitals, breasts and/or buttocks’; the exposure of the buttocks by wearing a thong is considered nudity.

“The age of majority” is nineteen (19)

Procedures

  1. No student will be required to disrobe in front of another person. 
  2. Nudity in rehearsal or performance is permissible, provided it is voluntary on the part of the student who must be of the age of majority, and approved as artistically and educationally appropriate by the Director of Education & Programming. 
  3. Any proposal to incorporate nudity in performance work must be approved by the Director of Education & Programming, in consultation with the supervising faculty member /guest Artist or Director, prior to auditions. 
  4. A student not wishing to appear nude or to expose any part of their body personally embarrassing to them will not be required to do so and will not be penalized academically for this decision. 
  5. No photographs or visual recording of any kind (departmental or private) may be taken of any student appearing nude.
  6. Students must legally be the age of majority on the date of auditions to audition for a role that may require nudity in any production for which nudity has been approved. 
  7. Students who agree to appear nude must never, while nude, be alone in rehearsals with a director, faculty member or staff. This point is as much to protect the student as it is to protect the Director, faculty member or staff person.
  8. The CCPA policy that all students must audition for main stage productions will be waived where the production incorporates nudity.  
  9. The attached Auditions and Nudity form must be posted with the Audition Notice for any approved production or project that may require nudity:

Auditions and Nudity Form

Auditions for _______________________ will be held on ___________________.  

Please be advised that the script and the production may require some nudity, and that this has been approved by the Director of Education & Programming.  It is mandatory that everyone considering auditioning read the play before auditioning. It should be noted that under no circumstances will requests for nudity be allowed to contravene CCPA’s Nudity Policy and Sexual Harassment Policy, each as attached to this notice.

It is also important that, due to the sensitive nature of this production, CCPA’s casting policy requiring all performance students to audition for main stage productions will be waived.

N. B. NO ONE UNDER THE AGE OF 19 ON THE DAY OF AUDITIONS MAY AUDITION FOR A ROLE THAT MAY REQUIRE NUDITY IN THIS PRODUCTION.

If you have any questions or concerns, please speak to the Director of Education & Programming.

Student Tuition and Fees Payment Policy

Students are required to pay their tuition and fees by their respective due dates based on the payment plan that the students have selected in the Student Enrolment Contract. Students may change their payment plan at any time prior to the finance fee deadline of their current payment plan. In the event that a student chooses to change payment plans the student will ensure that all overdue payments are paid in full at that time.

Payments for tuition can be made by cash ($2,500 maximum per student per annum), cheque payable to CCPA, debit card, money order, wire transfer or e-transfer to finance@ccpacanada.com. Credit cards are only accepted for Tuition plans C and E.

Payments for fees can be made by cash ($2,500 maximum per student per annum), cheque payable to CCPA, credit/debit card, money order, wire transfer or e-transfer to finance@ccpacanada.com.

Payments for miscellaneous account charges can be made by cash, cheque payable to CCPA, credit/debit card, money order, wire transfer or e-transfer to finance@ccpacanada.com.

Cash payments amounting to more than $2,500 may be accepted if accompanied by an original copy of the withdrawal slip from the financial institution. CCPA reserves the right to refuse a cash payment at any time, for example if the origin of the cash is deemed suspicious.

Unless a Tuition Plan Extension Request Form has been received by the office and pre‐approved compounding interest charges of 2% per month will be charged on all unpaid accounts more than 30 days overdue, up to a maximum of 5% per annum.

A Non-Sufficient Funds (NSF) fee of $40.00 will be charged on any returned NSF cheques.

Prior Learning Assessment / Credit Transfer Policy

The Canadian College of Performing Arts takes under consideration courses taken at a recognized, accredited or otherwise equivalent post-secondary institution and compares them to the offerings in the Program. Transfer credits may be applied to the program provided that they meet and are relevant to the requirements, curriculum and hourly duration of the program. The determination of competence levels and of credit awards will be made by appropriate subject matter and academic experts.

If a student wishes to investigate the possibility to have prior learning recognized by the college, the student should consult with the Office of the Registrar. Advice will be on the procedures of submitting an application and the preparation of an application, including costs and deadlines.

Currently enrolled students who, through formal study or informal learning, have thorough knowledge of the facts, ideas, and concepts of a course may request the opportunity to challenge that course. If they pass a faculty developed assessment/examination, they can earn credit for that course. A student may challenge a course only once. Credit can be granted only for a list of approved courses.

Language Proficiency Assessment Policy

Instruction at the Canadian College of Performing Arts is conducted in English. Students whose first language is not the language of instruction are require to undergo a Language Proficiency Assessment prior to enrolment in order to ensure they have the language abilities necessary to successfully complete the program of their choice. Language proficiency requirements are admission requirements and may not be waived by either the institution or the student.  

The Canadian College of Performing Arts will assess an applicants’ proficiency with the English language by:

  1. Reviewing the applicants English 12 or Communications 12 mark on the Official Student Transcript of Grades provided by the Ministry of Education, District School Board or Secondary School; and
  2. Evaluating their communication skills during the audition and interview process.

View Photo Credits

The Crucible, 2019 | director Caleb Marshall | photo credit Peter Pokorny